1. Click the “Batch lock child” button on the Dashboard (“Data Hub” > “Assessment Progress”).
2. Then, confirm the rating period, framework, sites/classes info.
3. Click the “Pre-Locking Check” button.
Note: Children in sites/classrooms that haven’t been selected to sync can only be locked but their data will not be uploaded to DRDP Online.
Pre-locking Check Scenarios
Scenario 1
- A. Some children are missing attributes/ratings.
- B. Some children's attributes and ratings are complete, but the requirements of generating domain scores are not satisfied.
- Click the “Download the checking file” button to view detailed information.
Solution:
A. Complete children's missing ratings and attributes (for those whose assessments are due). You may skip those who are still being assessed and proceed with the batch lock for children who have complete ratings and attributes.
B. You may modify the children's ratings to satisfy DRDP's requirements of generating domain scores or skip and proceed with locking.
Please select the most appropriate option:
- Lock all - this means locking all students who have complete ratings/attributes including those who did not meet DRDP's requirements of generating domain scores
- Lock those who meet all requirements only - this means locking all students who have complete ratings/attributes and met DRDP's requirements of generating domain scores only.
Scenario 2
- All children are missing attributes/ratings. Children can not be locked.
- Click the “Download the checking file” button to view detailed information.
Solution:
Complete missing items and do a batch lock again.
Scenario 3
- All children's attributes/ratings are complete, but all their ratings can not meet DRDP Online’s requirements for generating domain scores.
Solution:
You may choose to proceed with locking the children and not have domain scores (for domains that did not meet the rating requirements) by confirming to Lock child now
or
You can update the ratings to meet the requirements for generating domain scores by confirming to "Lock child after modifying child's ratings"
Result:
- After going over the batch-locking steps and proceeding with locking, you will get a confirmation message to which you will need to "Confirm" to begin the locking process.
- Once the children are locked their data will then get uploaded to DRDP Online. The synchronization results will be sent to you via email the next day.
- If some children’s data failed to be uploaded, you can refer to the PDF instruction guide to fix these errors, then try again.
You can also batch-lock children by looking at the class level in the Manage Children section in your admin settings.
1. Click your avatar in the top-right corner, then click "Admin Settings".
2. Go to "Agency Management" > "Manage Children" on the left-hand side.
3. Select a site
4. Select a classroom within that site.
5. Select children that you want to lock (you can also click on the checkbox in the top right corner to select all).
6. Click on "Ready to Lock".
Note: You will get the same prompts and alerts (based on the children's rating and attribute conditions) shown above from the pre-locking check scenarios.
For more information, please refer to our video/guide down below.
If you are having difficulties, do not hesitate to reach us at help@learning-genie.com or call (760) 576-4822!